PLEASE NOTE:
There is no power or water available for this event – we would require your set up to be self-sufficient.
STRICTLY NO PETROL is allowed on site – we ask that all power sources must be diesel or LPG ONLY. Petrol generators are not allowed. The event manager and safety officer reserve the right to refuse entry and set up if you are to be found using or carrying a petrol powered source; you will be asked to leave site immediately and unable to trade.
You must send copies of all your documentation including Risk Assessments, Public Liability Insurance, Electrical, PAT Testing and Gas Certificates (if applicable), Food Hygiene and H&S Documentation via email to secure your pitch prior to the event. Failure to provide the relevant paperwork may result in your application being unsuccessful. All documents will be shared with and reviewed by the Local Authority for Environmental Health, The Food & Safety Team at West Northamptonshire Council.
STRICTLY NO VEHICLE MOVEMENT on site from when the event opens to the public until the event is closed. The site includes an exclusion zone for the fireworks display accessed by event personnel only; all traders will adhere to strict NO ENTRY zones at all times. Trade entry times and details will be passed on to all traders prior to the event with site maps and further event details.
GAZEBO SPECIFICATION – All gazebos must be commercial standard. Garden/lightweight structures are not allowed. Material must be fire resistant, leg poles and roof struts must be substantial enough to withstand strong winds. The gazebo must be properly secured down using specifically designed, commercial grade weights and/or stakes (minimum 25kg per leg). If a structure is deemed unsafe, the decision by the event manager and safety officer is final.
SECURITY – Security and stewards will be on site for the duration of the event and for event set up. Traders are responsible for the safe-keeping of all goods/items on their pitch. The organisers will not be responsible in any way for the loss or damage to exhibitor’s property or vehicles whilst at the event.
FIRST AID – Medics will be on site during set up and for the duration of the event. A site map will be shared with all traders highlighting where the First Aid location point will be sited.
The organisers cannot provide any infrastructure or furniture such as tables or gazebos for your pitch. Please be aware you will need some form of lighting on your set up. It is the responsibility of each vendor to dispose of all refuse in the euro bins provided on site. We kindly ask you leave the site how you found it keeping your pitch clean and tidy at all times for the duration of the event.
The majority of the event site and catering area is located on grass. Access to your pitch will be via a hardstanding roadway through site then onto grass. There will be space behind your pitch for one tow/stock/set up vehicle.
CANCELLATION BY EVENT ORGANISERS – If the event is cancelled before the event start date for whatever reason, traders will be given a full refund of their pitch fee. Traders will be notified as soon as possible if the event was to be cancelled.
CANCELLATION BY TRADER - In the event that the Trader cancels their attendance to the event then the following will apply:
Cancellation prior to Sunday 8th October – No charges will apply and you will be issued a full refund.
Less than 1 month but no less than 2 weeks prior to the event – 25% of the charges will apply and you will be issued a refund of 75% of the charges.
Less than 2 weeks prior to the event - 100% of the charges will apply and no refund will be issued.
Once your application has been received, we will then be in touch with further details.
Deadline for applications & paperwork submissions: Sunday 8th October
